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Title
Text copied to clipboard!Commercial Real Estate Assistant
Description
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We are looking for a detail-oriented and proactive Commercial Real Estate Assistant to support our real estate team in managing commercial property transactions, client communications, and administrative operations. This role is ideal for someone with strong organizational skills, a customer-focused mindset, and an interest in the commercial real estate industry.
As a Commercial Real Estate Assistant, you will play a key role in ensuring the smooth operation of our real estate office. You will assist brokers and agents with preparing property listings, coordinating property showings, maintaining databases, and managing documentation related to leases, sales, and property management. You will also interact with clients, vendors, and internal teams to facilitate communication and ensure timely completion of tasks.
The ideal candidate will have experience in administrative support, preferably in a real estate or property management environment. Strong communication skills, attention to detail, and the ability to manage multiple priorities are essential. Familiarity with real estate software and tools such as MLS, CRM systems, and Microsoft Office Suite is highly desirable.
This position offers an excellent opportunity to gain hands-on experience in the commercial real estate sector and grow within a dynamic and fast-paced environment. You will be part of a collaborative team that values professionalism, integrity, and client satisfaction.
If you are passionate about real estate and enjoy supporting a team to achieve success, we encourage you to apply for this exciting opportunity.
Responsibilities
Text copied to clipboard!- Assist with preparing and updating commercial property listings
- Coordinate property showings and maintain appointment schedules
- Manage lease and sales documentation and ensure compliance
- Maintain and update client and property databases
- Communicate with clients, vendors, and internal teams
- Support marketing efforts including flyers, brochures, and online listings
- Track transaction timelines and follow up on deadlines
- Assist with financial reporting and invoice processing
- Organize and maintain digital and physical filing systems
- Provide general administrative support to brokers and agents
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate or bachelor’s degree preferred
- 1-3 years of administrative experience, preferably in real estate
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with real estate software (e.g., MLS, CRM systems) is a plus
- Ability to work independently and as part of a team
- Attention to detail and accuracy in documentation
- Customer service orientation and professional demeanor
- Ability to handle confidential information with discretion
Potential interview questions
Text copied to clipboard!- Do you have experience working in a real estate or property management environment?
- How do you prioritize tasks when managing multiple deadlines?
- Are you familiar with any real estate software or CRM systems?
- Can you describe a time you supported a team under tight deadlines?
- What strategies do you use to stay organized in a fast-paced setting?
- How do you ensure accuracy when handling important documents?
- Are you comfortable communicating with clients and vendors?
- What interests you about working in commercial real estate?
- How do you handle confidential or sensitive information?
- Are you available to work flexible hours if needed?
